Break any project into clear, trackable tasks. Assign to team members, set priorities, track progress and get daily status updates — all inside Top-SEOs without switching to Asana or Trello.
No extra tools needed
Setup in 5 minutes
Replaces Asana & Trello
Live task board
Technical SEO audit — TechRetail
High
VM
Keyword research report
High
VM
Fix crawl errors — 40 pages
Med
SS
Write meta descriptions
Med
DP
Design homepage hero section
Low
MR
Project progress78%
47
Total tasks
94%
On-time rate
6
Team members
What you get
Everything tasks need to get done right
Six core modules that take you from vague brief to completed deliverable — with full team visibility at every step.
Kanban & List Views
Drag tasks between Backlog, In Progress, In Review and Done. Switch to list view for a spreadsheet-style overview of every task across all projects.
Replaces Trello / Asana boards
Team Assignment & Workload
Assign tasks to any team member or freelancer. See who is overloaded, who has capacity and rebalance workloads before deadlines are missed.
Replaces Asana workload view
Priority & Deadline Flags
Set High, Medium or Low priority on every task. Get automated alerts when deadlines are approaching or missed — escalate to managers instantly.
Subtasks & Checklists
Break any task into sub-tasks or checklist items. Track granular progress with a completion percentage bar linked to the parent task and project milestone.
Replaces ClickUp checklists
Daily Status Reports
Team members submit daily updates linked directly to their tasks. Managers see a live feed of what's done, blocked and in progress — without chasing anyone.
Invoice on Task Completion
Link tasks to project milestones and invoices. When a milestone is approved, trigger an invoice automatically — no duplicate data entry, ever.
Linked to Top-SEOs Invoicing
How it works
From brief to delivered — 4 clear steps
No complexity, no learning curve. Start tracking tasks in under 5 minutes.
01
Create tasks from your project
Open any project and add tasks in seconds. Give each task a title, description, tag (SEO, Dev, Design, Marketing), priority level and due date. Add subtask checklists for complex deliverables.
Under 2 minutes
New task
Technical SEO audit — TechRetail
High
Fix crawl errors — 40 pages
Med
Write meta descriptions
Low
+ Add subtask checklist
☑ Crawl analysis ☑ Sitemap review ☐ Schema check
02
Assign to team members
Drag tasks to team members on your roster. The workload view instantly shows who is at capacity and who can take more. Reassign with one click when someone is overloaded.
Linked to HRM
Team workload
VM
Vinod M.
9 tasks
SS
Sarbinder S.
6 tasks
DP
Deepika P.
12 — Over
MR
Manasi R.
5 tasks
03
Track daily progress automatically
Team members submit daily status reports that link back to their assigned tasks. You see what's completed, what's blocked and what's overdue — in real time, without a single meeting.
Linked to daily reports
Daily report — Vinod M. · Today 8:42 AM
Crawl analysis complete ✓
Page speed audit complete ✓
Schema validation — in progress
Final report — blocked (awaiting brief)
Overall completion66%
04
Complete, approve & invoice
Mark tasks done, get client or manager approval on milestones and auto-generate an invoice for completed work — all without leaving the platform. Zero double entry.
Linked to invoicing
Milestone approved
SEO Audit Phase 1 — Approved
Invoice INV-0042 auto-generated · $1,800
Invoice sent to TechRetail Inc.
Why Top-SEOs wins
Top-SEOs Tasks vs standalone tools
Other task tools live in isolation. Top-SEOs connects tasks to hiring, HRM, invoicing and project milestones — in one platform.
Feature
Top-SEOs
Asana
Trello
Kanban & list views
✓
✓
✓
Task assignment & workload view
✓
✓
✗
Subtasks & checklists
✓
✓
✓
Daily status reports
✓
✗
✗
Linked to project milestones
✓
✗
✗
Auto-invoice on completion
✓
✗
✗
Linked to freelancer hiring
✓
✗
✗
HRM & leave integration
✓
✗
✗
Cost
$100/year all-in
$13/user/mo
$10/user/mo
FAQ
Common questions
Still have questions?
Our team replies in under 5 minutes during business hours.
See it in action
Watch a 3-minute walkthrough of task management in Top-SEOs — from setup to first invoice.
Is task management free on Top-SEOs?
Yes. Task management is included on all plans including the free tier. Paid plans (from $100/year) unlock unlimited projects, tasks, team members and advanced workload reporting.
Can I assign tasks to freelancers I hired through Top-SEOs?
Yes. Any freelancer you hire through Top-SEOs is automatically added to your roster and can be assigned tasks directly. They see their assignments in their own freelancer dashboard without needing a separate tool.
How does task completion link to invoicing?
You can link project milestones to tasks. When all tasks in a milestone are marked complete and approved, Top-SEOs can automatically generate and send the linked invoice to your client — saving you manual billing time.
What are daily status reports and how do they work?
Daily reports are short structured updates each team member submits at end of day. They are linked to their assigned tasks, showing what was completed, what is in progress and what is blocked. Managers see a consolidated feed without chasing anyone in Slack.
Can clients view task progress?
Yes. You can invite clients as guest viewers to see milestone progress and approved task status — without giving them access to your internal team workspace, salary data or other projects.
How is this different from Asana or Trello?
Asana and Trello are standalone task tools — they don't know who you hired, what your invoice says or how your team is performing. Top-SEOs task management is connected to hiring, project milestones, HRM, daily reports and invoicing. One platform replaces four apps.
